Services

KH weddings and events is a boutique event design and coordination company that specializes in weddings.  Kaitlyn's approach is hands-on and personal, she believes in creating a signature wedding that truly reflects the bride and groom.   Whether you require help throughout the entire planning process or you simply need someone to handle all the day of details, Kaitlyn can customize the appropriate amount of planning assistance to meet your needs.  

 

 

 

~Month of Event Coordination~

If you have planned all the details of your wedding day, but you need someone to execute all the little details to make sure things run smoothly and exactly as you wish, this is the perfect package for you.  This includes two meetings 5 weeks prior to your wedding day with unlimited email and phone access.   

  • Receive and review photocopies of contracts and contact information for all vendors
  • Work with couple to create a detailed outline and timeline of the day
  • Contact all vendors prior to the wedding to confirm timing, load-in information, parking, directions, and execution of design from the couple
  • Attend and oversee rehearsal, attend to any last minute details
  • Guidance through your entire day keeping you on schedule
  • ‘At your service’ attention for you, your family and wedding party members
  • Greet photographer and ensure that photography runs on time
  • Receive ‘all’ personal flowers, organize and disperse
  • Directing and supervising all vendors during set-up
  • Ensuring ‘all’ vendors are fulfilling their contract obligations
  • Oversee implementation of design & décor for wedding & Reception
  • Oversee wedding ceremony, flow of processional and recessional, music cues, and all ceremony details
  • Coordinate welcoming of guests to reception with venue point of contact
  • Ensure that all floral arrangements and decor are transferred to reception
  • Ensure all gifts are carted to the proper suite, room or vehicle for security
  • Guiding the couple throughout the day, making sure they are kept on schedule
  • Cueing of formalities, introductions, toasts, first dance, cake cutting, on schedule and requested by the bride and groom
  • Make certain you and your family have everything you need at the reception
  • Handle any conflicts that may arise behind the scenes to keep you unaware and able to enjoy every moment of your wedding day
  • Embellish your honeymoon suite on your wedding night (if in close proximity)

 

 

~Full Service Event Coordination~

100% all in, we hold your hand through the entire process.  This package is offers assistance with all of the details from start to finish, perfect for a busy couple who would like complete guidance or out-of-state couples. This package includes everything in the partial event package plus budget review and setting, wedding and reception site touring and selection guidance, vendor referrals and negotiations, (6) personal meetings with Kaitlyn.

  • Unlimited consultation via phone, e-mail and (6) scheduled meetings
  • Creation of a wedding planner binder, with planning checklists, time tables and general wedding information
  • Expert advice on wedding etiquette
  • Assist with guest list, vendor contracts, and detailed itineraries/timelines of event
  • Unlimited custom vendor referral to fit your personality and budget
  • Keep estimated budget on track, and advise couple on any items/areas where they can save
  • Invitation, save-the-date, menu card, and program selection guidance
  • Assist with style, theme, concept design and color pallet development
  • Guidance in arranging all vendor appointments/meetings
  • Review all vendor contracts
  • Guidance with finding your perfect wedding venue based on your specific requirements 
  • Rental ordering and management (tents, linens, chairs, silverware, glassware, etc.
  • Scheduling and attending on-site walk thru for requested ceremony & reception sites
  • Menu tasting with caterer or venue and menu selection guidance
  • Guidance with keeping your design and vision focused and cohesive
  • Hotel accommodation guidance for you and your guests
  • Research and secure transportation for your wedding, and organize time tables
  • Final vendor contact by coordinator to review & confirm all details pertaining to them one week prior to event
  • Final meeting with the bride and groom the one week prior to the wedding

 

 

~Customized Planning~

Perfect for the couple who needs help with selected items, but not everything or is feeling overwhelmed and needs help to take the stress off.  We can help with design, choosing your venue, management of rentals, vendor negotiations, you choose the service that you need help with without paying for the details you have handled on your own.

 

 

*Have a budget, we can work with that too to customize planning services to fit your specific needs*